Understanding and Utilizing a Template For Letter Of Instruction

Subject: Welcome to [Company Name]! Your First Day Instructions

Dear [New Employee Name],

Welcome aboard! We’re thrilled to have you join the team at [Company Name]. This email provides instructions for your first day:

1. Arrival Time: Please arrive at [Time] on [Date].
2. Location: Report to the main reception at [Address].
3. Check-in: You’ll be greeted by [Contact Person’s Name], who will guide you.
4. What to Bring: Please bring a valid form of identification (for I-9 verification) and any required documents.
5. Parking: Parking is available in the [Parking Location] – the parking pass will be given to you.
6. Dress Code: Our dress code is business casual.

We are excited for you to meet the team and get started. If you have any questions, please don’t hesitate to contact me at [Your Email Address] or [Your Phone Number].

Best regards,

[Your Name]
[Your Title]

Subject: Notification of Schedule Change

Dear [Employee Name],

This email is to inform you of a change to your work schedule, effective [Start Date]. Your new schedule will be as follows:

• Monday: [Start Time] to [End Time]
• Tuesday: [Start Time] to [End Time]
• Wednesday: [Start Time] to [End Time]
• Thursday: [Start Time] to [End Time]
• Friday: [Start Time] to [End Time]

Please note the following:

1. Your break times are still [Break Times].
2. You will need to adjust your clock-in/clock-out times accordingly.
3. Please confirm you received and understand this change by replying to this email by [Date].

If you have any questions or concerns, please reach out to me or your supervisor at [email address or phone number].

Sincerely,

[Your Name]
[Your Title]

Subject: Project Delegation – [Project Name]

Hi [Employee Name],

I’m delegating the [Task/Responsibility] for the [Project Name] project to you. This task involves [briefly describe the task].

Here’s what you need to know:

1. Due Date: The deadline for completion is [Date].
2. Resources: You’ll have access to [List any required resources, e.g., documents, software, etc.]. You can find [Resource location].
3. Contact Person: For any questions or clarification, please contact [Contact Person’s Name] at [Contact Email Address] or [Contact Phone Number].
4. Reporting: Please provide a progress update by [Date] and final completion to [Recipient].

I’m confident in your abilities and look forward to seeing the results. Please let me know if you face any challenges or need further support.

Best Regards,

[Your Name]
[Your Title]

Date: [Date]

[Employee Name]
[Employee Address]

Dear [Employee Name],

This letter confirms the approval of your leave of absence, as requested on [Date of Request].

Here are the details:

1. Leave Type: [Type of Leave – e.g., Medical, Personal, etc.]
2. Start Date: [Start Date]
3. End Date: [End Date]
4. Return Date: [Return Date]
5. Contact During Leave: During your leave, you can be reached at [Your Phone Number] and [Your Email Address].
6. Responsibilities During Leave: [Address any arrangements for responsibilities during the leave – e.g., “Your duties will be covered by [Colleague’s Name].”]
7. Benefits: Your benefits status during your leave of absence will be [briefly state – e.g., “Your benefits will continue as normal.” or “You will need to pay your portion of benefits costs.”]

Upon your return, please report to [Department/Person]. We look forward to welcoming you back to [Company Name]. If you have any questions before, during or after your leave, please contact [Contact Person] at [Contact email or phone number].

Sincerely,

[Your Name]
[Your Title]
[Company Name]

Date: [Date]

[Employee Name]
[Employee Address]

Subject: Update to [Company Policy Name]

Dear [Employee Name],

This letter is to inform you about an update to the [Company Policy Name] policy, effective [Effective Date].

The key changes are as follows:

1. [Specific Change 1: Be clear and concise, e.g., “The working hours have changed to…” ]
2. [Specific Change 2: Be clear and concise, e.g., “All employees are now required to…” ]
3. [Specific Change 3: Be clear and concise, e.g., “The procedure for…” ]

The complete updated policy document is available at [Location of policy document, e.g., company intranet link]. Please review the changes carefully.

If you have any questions regarding this policy update, please contact [Contact Person] at [Contact Email Address] or [Contact Phone Number].

Sincerely,

[Your Name]
[Your Title]
[Company Name]

Subject: Training Program Instructions – [Training Program Name]

Dear [Employee Name],

This email provides instructions for the [Training Program Name] training program you are enrolled in.

1. Program Date & Time: The training will take place on [Date] from [Start Time] to [End Time].
2. Location: The training will be held at [Location – e.g., Conference Room A, online via Zoom, etc.]. Include the link if online
3. Materials: Please bring [Required materials, e.g., laptop, pen, notepad].
4. Preparation: Before the training, please review [Pre-reading materials, e.g., attached document, link to a website].
5. Contact: If you have any questions, please contact [Training contact] at [email address or phone number].
6. Attendance: Please confirm your attendance by [Reply Date] by replying to this email.

We look forward to seeing you at the training. This training is designed to [briefly state training program goals].

Sincerely,

[Your Name]
[Your Title]