Sometimes, things change! When you’re sending a quote for a product or service, you might need to make adjustments. This essay will walk you through the process of Sending Revised Quotation Email Sample. It’s super important to get this right because a clear and professional email can make or break a deal. We’ll look at different situations where you might need to send a revised quote and how to best communicate those changes.
Why Sending Revised Quotations Matters
When you need to adjust a price or the details in a quote, a revised quotation email is essential. This ensures the potential client has the most up-to-date information. Consider it a critical part of keeping things transparent and building trust. Revising a quote can happen for a bunch of reasons, like:
- Changes in material costs
- Errors in the original quote
- Changes in the scope of work requested by the client
This type of clear communication shows professionalism and keeps everyone on the same page. This is very important for the relationship you have with a customer. If you are giving someone a revised quote, it is very important that they are aware of the changes and are willing to accept them.
A well-crafted email also protects you. By sending a revised quote in writing, you have a record of the agreed-upon terms. Also, it can help you maintain your position in the future. You and your company are now also protecting your finances by protecting your reputation.
Revised Quote Due to Price Increase (Materials)
Subject: Revised Quotation – [Your Company Name] – [Project Name] – Updated Pricing
Dear [Client Name],
Thank you again for considering [Your Company Name] for your [Project Name].
We’ve reviewed our initial quotation and, unfortunately, due to recent increases in the cost of [Material Name], we’ve had to adjust the pricing slightly.
Please find the revised quotation attached, which reflects these changes. The changes are highlighted in yellow.
We’ve also included a comparison of both the original and the revised quote.
| Original Price | Revised Price |
|---|---|
| [Original Price] | [Revised Price] |
We are very sorry for any inconvenience this may cause, but we’re committed to providing you with the highest quality [Product/Service].
Please let me know if you have any questions. We look forward to hearing from you soon!
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Revised Quote Due to Errors in Original Quotation
Subject: Revised Quotation – [Your Company Name] – [Project Name] – Correction
Dear [Client Name],
I am writing to you today regarding the quotation we sent you on [Date]. We found a small error on the original quotation. We apologize for any inconvenience this may have caused you.
In the original quote, the price for [item] was listed incorrectly. The correct price for [item] is now [Price]. Please see the updated quote attached, which includes the correction.
The total price is now [new total price].
We are very sorry again for the confusion. Please let me know if you have any questions. We appreciate your business.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Revised Quote with Expanded Scope of Work (Client Request)
Subject: Revised Quotation – [Your Company Name] – [Project Name] – Additional Services
Dear [Client Name],
Thank you for your interest in [Your Company Name]. We are excited to move forward with you.
As per our discussion on [Date], we’ve included the additional services of [Service Details]. The revised quotation is attached, which now includes this scope of work.
The scope of work has been revised to include:
- [Additional Task 1]
- [Additional Task 2]
- [Additional Task 3]
The total cost for this project is [New Price].
Please review the revised quotation at your convenience. If you have any questions, please don’t hesitate to ask.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Revised Quote with Decreased Scope of Work (Client Request)
Subject: Revised Quotation – [Your Company Name] – [Project Name] – Updated Scope
Dear [Client Name],
Thank you again for considering [Your Company Name] for your [Project Name].
Following our conversation on [Date], we’ve adjusted the scope of work based on your feedback. As a result, we’ve created a revised quotation for you.
This revised quote now excludes [Removed Service 1] and [Removed Service 2].
The new total price for the project is [New Price].
We believe this updated plan more accurately aligns with your requirements. Please find the attached quotation.
Please let us know if you’re happy with these changes.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Revised Quote with Different Payment Terms
Subject: Revised Quotation – [Your Company Name] – [Project Name] – Updated Payment Terms
Dear [Client Name],
Thank you for your interest in [Your Company Name].
We have updated the payment terms. Please see the attachment, for the updated quotation. Payment terms are as follows:
- [Payment Terms 1]
- [Payment Terms 2]
The total project cost is [total cost].
Please let us know if you have any questions. We are here to assist you.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
Revised Quote with a New Expiration Date
Subject: Revised Quotation – [Your Company Name] – [Project Name] – Updated Expiration Date
Dear [Client Name],
Thank you again for considering [Your Company Name] for your [Project Name].
Please note that the initial quotation’s expiration date has been extended to [new date]. Attached is the revised quotation.
The total price is [Total Price].
Thank you for your time. We look forward to doing business with you.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
[Your Contact Information]
In conclusion, Sending Revised Quotation Email Sample efficiently is all about being clear, honest, and professional. By following these guidelines and using the example emails as a template, you can ensure your clients always have the right information. This not only keeps your business running smoothly, but also helps you build trust and lasting relationships with your clients. So, take the time to craft those revised quotes carefully – it’s an investment in your success!