So, you need to send an addendum email. Basically, you need to add something to an existing document, agreement, or conversation. It might seem tricky, but learning How To Write An Addendum Email is a valuable skill. It ensures everyone’s on the same page, and that’s super important, whether you’re dealing with a job offer, a contract, or just clarifying something. This guide will walk you through the steps to create clear and effective addendum emails.
Understanding the Basics: What to Include
An addendum email needs to be clear, concise, and easily understood. Think of it as an update or a supplement to something you already sent. To make sure it is done right, here are the things you need to include:
- Subject Line: Make it clear what the email is about. Something like "Addendum to [Original Document Name]" or "Amendment: [Subject of Original Email]" works well.
- Reference the Original: Always start by referring to the original document or email. This helps the recipient understand what you’re modifying.
- Clearly State the Changes: Be specific about what you’re adding, deleting, or changing. Use numbered lists or bullet points to make things easy to follow.
- Keep It Professional: Even if it’s an informal email, maintain a professional tone.
- Provide Contact Information: If the recipient has questions, they should know how to reach you.
- State the effective date: Include the date the addendum is active.
Here’s a basic example, but don’t worry; we’ll dive into more specific scenarios later.
Here’s a checklist to remember:
- Subject Line
- Reference Original Document
- Specific Changes
- Professional Tone
- Contact Information
- Effective Date
Properly written addendum emails avoid any confusion and ensure legal compliance.
Think of it like this: if you are adding information to a menu, you have to show the menu that you are referencing.
Addendum to a Job Offer Email
Subject: Addendum to Job Offer – Software Engineer Position
Dear [Candidate Name],
This email serves as an addendum to the job offer email sent on October 26, 2024, for the Software Engineer position at [Company Name].
Please note the following clarification regarding the benefits package:
- The company-sponsored health insurance plan now includes dental coverage.
- The start date remains November 15, 2024.
- The vacation days have been updated to 20 days per year, beginning after your first 90 days of employment.
All other terms and conditions outlined in the original job offer email remain unchanged.
This addendum is effective immediately.
If you have any questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
Addendum to a Contract
Subject: Addendum to Contract – Project Alpha
Dear [Client Name],
This email constitutes an addendum to the contract signed on September 1, 2024, for Project Alpha.
We are adding the following clause to section 3.2 (Payment Schedule):
“In the event that the project extends beyond the original estimated completion date, any additional costs incurred will be billed at an hourly rate of $100.”
All other terms and conditions of the original contract remain in full force and effect.
This addendum is effective October 28, 2024.
Please acknowledge receipt and acceptance of this addendum by replying to this email.
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
Addendum to a Lease Agreement
Subject: Addendum to Lease Agreement – Apartment 12B
Dear [Tenant Name],
This email serves as an addendum to the lease agreement for Apartment 12B, signed on August 15, 2024.
The following additions are hereby added:
- The tenant is now permitted to have one pet, a cat or dog, under 25 pounds.
- A monthly pet fee of $50 will be added to the rent.
All other terms and conditions of the original lease agreement remain unchanged.
This addendum is effective November 1, 2024.
Please confirm your acceptance of this addendum in writing.
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
Addendum Clarifying Terms of Service
Subject: Addendum to Terms of Service – [Service Name]
Dear [User/Customer Name],
This email serves as an addendum to the Terms of Service agreed upon on October 1, 2024, for [Service Name].
The following is added as an additional term:
“All users agree to not reproduce or distribute any content of the service.”
All other terms and conditions outlined in the original Terms of Service agreement remain unchanged.
This addendum is effective immediately.
If you have any questions, please do not hesitate to contact us.
Sincerely,
[Your Name/Company Name]
[Your Title/Contact Information]
Addendum to a Sales Agreement
Subject: Addendum to Sales Agreement – Order #1234
Dear [Buyer Name],
This email serves as an addendum to the sales agreement for Order #1234, dated October 20, 2024.
Please note the following change:
- The delivery date has been moved to November 5, 2024, due to a supply chain issue.
All other terms and conditions remain unchanged.
This addendum is effective immediately.
We apologize for any inconvenience and appreciate your understanding.
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
Addendum to a Purchase Order
Subject: Addendum to Purchase Order – PO #9876
Dear [Supplier Name],
This email serves as an addendum to the purchase order PO #9876, issued on October 22, 2024.
Please note the following change:
- We are changing the shipping address to: 123 Main Street, Anytown, USA
All other terms and conditions of the original purchase order remain unchanged.
This addendum is effective immediately.
Please confirm receipt and acceptance of this addendum.
Sincerely,
[Your Name]
[Your Title]
[Your Contact Information]
Here’s a quick table to recap the main points:
| Element | Description |
|---|---|
| Subject Line | Clearly state what the email is about (e.g., “Addendum to Contract”). |
| Reference | Refer to the original document, contract, or email. |
| Changes | Clearly state additions, deletions, or modifications. |
| Tone | Keep it professional. |
| Contact | Provide contact information for questions. |
| Effective Date | Include the date when the addendum takes effect. |
Remember to always keep a copy of your addendum emails for your records.
By following these tips, you can confidently write effective addendum emails that clearly communicate any needed changes.