Formal Email Writing Examples For Students

Subject: Inquiry Regarding [Course Name] – [Your Name]

Dear Professor [Professor’s Last Name],

My name is [Your Name], and I am a student in your [Course Name] class. I am writing to you because I have a question about [Specific topic, assignment, or concept].

[Clearly and concisely explain your question. Be specific!]

I would appreciate it if you could clarify this for me. I am available to meet during office hours on [Days and times] or at your convenience. Thank you for your time and consideration.

Sincerely,

[Your Name]

[Your Student ID Number (Optional)]

Subject: Late Submission – [Assignment Name] – [Your Name]

Dear Professor [Professor’s Last Name],

Please accept this email as notification that I am submitting the [Assignment Name] assignment late. The original due date was [Original Due Date].

[Briefly and professionally explain the reason for the late submission. Be honest but don’t over-explain.]

I understand that there may be a penalty for late submissions. I have completed the assignment to the best of my ability and have attached it to this email. Thank you for your understanding.

Sincerely,

[Your Name]

Subject: Internship Application – [Your Name] – [Your Major]

Dear [Hiring Manager Name or To Whom It May Concern],

I am writing to express my interest in the [Internship Name] internship at [Company Name], as advertised on [Where you saw the ad].

I am a [Year] at [University Name] majoring in [Your Major]. I have been consistently impressed by [Company Name]’s work in [Industry/Area], and I believe my skills and experience align well with the requirements of this position. For example:

• Skill 1
• Skill 2
• Skill 3

Attached is my resume for your review, which further details my qualifications and accomplishments. Thank you for your time and consideration. I look forward to hearing from you soon.

Sincerely,

[Your Name]

[Your Phone Number]

[Your Email Address]

Subject: Thank You – [Meeting/Conversation Topic] – [Your Name]

Dear [Person’s Name],

Thank you very much for taking the time to speak with me on [Date] regarding [Topic of conversation]. I really appreciate your insights on [Specific point or topic discussed].

[Optional: Mention something specific you learned or found helpful.]

I am [briefly state your next steps]. Thank you again for your valuable time.

Sincerely,

[Your Name]

Subject: Letter of Recommendation Request – [Your Name]

Dear Professor [Professor’s Last Name],

I hope this email finds you well. I am writing to request a letter of recommendation from you in support of my application for [Program/Opportunity Name]. The deadline for the letter is [Deadline Date].

I took your [Course Name] class in [Semester/Year] and I really enjoyed [mention something specific about the class]. I believe my performance in your class demonstrates [relevant skills/qualities].

I have attached my resume and a brief description of the program. Please let me know if you are able to write a letter of recommendation for me. I am happy to provide any additional information you may need.

Thank you for your time and consideration.

Sincerely,

[Your Name]

Subject: Thank You – [Job Title] Interview – [Your Name]

Dear [Interviewer’s Name],

Thank you for taking the time to interview me for the [Job Title] position at [Company Name] on [Date]. I enjoyed learning more about the role and the company.

[Reiterate your interest in the position and mention something specific you discussed during the interview.]

I am very enthusiastic about the opportunity and confident that my skills and experience would be a valuable asset to your team. Thank you again for your time and consideration. Please let me know if you require any further information.

Sincerely,

[Your Name]